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Arrival & Departure

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Home Summer Camp Arrival & Departure

Arrival

Check-In

      • Arrival Window: Arrive for check-in no earlier than 2:00pm and no later than 3:45pm on the opening day of your session.
      • Location: Park and proceed to the Cafeteria where our staff will welcome you and guide you through check-in.

What to Bring

      • Luggage: Pack belongings by camper. Each camper’s luggage will go directly to their cabin.
      • Paperwork: Bring any documents not yet submitted.
      • Medications: Pack all medications (prescription and OTC)  in original container and ready to be turned in to the nurse.

Check-In Stations

      • Arrival Confirmation: We’ll check you in and confirm who’s on the approved pick-up list.
      • Lice Screening: Campers will undergo a quick, discreet lice screening (campers with nits or live lice cannot remain at camp).
      • Nurse Screening: The nurse will collect medications and review your camper’s health form and details.

Luggage Assistance

      • After check-in, our staff will help you unload and sort your camper’s luggage, ensuring it gets to the right cabin. Campers’ belongings will be waiting for them upon arrival to the cabins.

Goodbyes

      • Campers will head to the Arts ‘n’ Crafts Shack to make a nametag.
      • Keep goodbyes brief! Show your child confidence in their independence at camp. This will help them focus on the excitement ahead.

Departure

      • Pick-Up Window: Departure begins after breakfast at around 9:00am, with pick-up no later than 10:30am.
      • Location: Meet your camper in the Cafeteria to sign them out with their cabin counselor.

Departure Details

      • Medication Pick-Up: Collect all medications from the nurse’s table near the exit.
      • Luggage Collection: Camper luggage will be organized by cabins outside the Cafeteria on the lawn.
      • Camp Store: Don’t forget to stop by the camp store for swag!
      • Camp Photo: Each camper will receive and all-camp photo. Long-standing camp tradition is for campers to sign the back of each other’s photos.

Late Arrival/Early Departure/Leaving and Coming Back

If you need to inquire about the possibility of a late arrival, early departure, or for your child to leave and return to camp, please contact the Camp Hardtner office as soon as possible to discuss your options with the Director. Accommodations will be considered on a case-by-case basis, however arrivals after noon of the first full day of the session cannot be approved. Please note that refunds will not be issued for early departures.

  • Summer Camp
    • Camp Dates & Rates
    • Summer Camp Scholarships
    • Health & Safety
    • Before Registering
    • Packing For Camp
    • Arrival & Departure
    • Cabin Assignments
    • Contacting Campers

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    October 21, 2024
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  • Countdown to Summer 2024: Sign Up Today!

    February 15, 2024
    Summer is right around the corner, and it’s not too late to sign your child up for an experience like no other at Louisiana’s …Read More
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    November 7, 2023
    Camp Hardtner is for families looking for a high-quality summer camp experience with a proven track-record, rooted in Christ’s teachings of acceptance and love …Read More

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Contact Us

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  • About
    • Our History
    • Meet Our Team
    • Message From The Director
    • Message From The Bishop
    • Sponsors, Partners, & Friends
    • Testimonials
  • Summer Camp
    • Camp Dates & Rates
    • Health & Safety
    • Before Registering
    • Packing For Camp
    • Arrival & Departure
    • Cabin Assignments
    • Contacting Campers
    • Summer Camp Scholarships
  • Camp Sessions
    • First Camp
    • Primary Camp
    • Jr. High Camp
    • Mid. High Camp
    • Sr. High Camp
    • Able Camp
  • Work at Camp
    • Permanent Staff
      • Cabin Counselor
      • Head Counselor
      • Head of Logistics
      • Media Manager
    • Counselor in Training
    • Camp Staff
    • Healthcare Staff
    • Able Camp Volunteer
  • Facilities
    • Arts & Crafts Shack
    • Cabins
    • MacPherson Dining Hall
    • Chapel Of The Holy Family
    • Hargrove Hall
    • Hermitage
    • Holyday Inn
    • Infirmary
    • Lakes
    • Milam Field
    • Outdoor Chapel
    • Pavilion
    • Pentagon
    • Pool
    • Tennis Courts
  • Alumni
    • Alumni Association
  • Donate
    • Scholarship Fund
  • Contact
  • Register
  • FAQ
  • Testimonials
  • News
  • Calendar
  • Staff/Volunteer Login
  • Parent/Camper Login

Address: 2393 Camp Hardtner Road, Pollock, LA 71467 | Phone: 318-765-3794



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  • About
    • Our History
    • Meet Our Team
    • Message From The Director
    • Message From The Bishop
    • Sponsors, Partners, & Friends
    • Testimonials
  • Summer Camp
    • Camp Dates & Rates
    • Health & Safety
    • Before Registering
    • Packing For Camp
    • Arrival & Departure
    • Cabin Assignments
    • Contacting Campers
    • Summer Camp Scholarships
  • Camp Sessions
    • First Camp
    • Primary Camp
    • Jr. High Camp
    • Mid. High Camp
    • Sr. High Camp
    • Able Camp
  • Work at Camp
    • Permanent Staff
      • Cabin Counselor
      • Head Counselor
      • Head of Logistics
      • Media Manager
    • Counselor in Training
    • Camp Staff
    • Healthcare Staff
    • Able Camp Volunteer
  • Facilities
    • Arts & Crafts Shack
    • Cabins
    • MacPherson Dining Hall
    • Chapel Of The Holy Family
    • Hargrove Hall
    • Hermitage
    • Holyday Inn
    • Infirmary
    • Lakes
    • Milam Field
    • Outdoor Chapel
    • Pavilion
    • Pentagon
    • Pool
    • Tennis Courts
  • Alumni
    • Alumni Association
  • Donate
    • Scholarship Fund
  • Contact
Camp Hardtner